Minister of Youth

Welcome to the Barony of Darkwater Minister of Youth’s page!

The Minister of Youth is the person who organizes children's activities at local events.

Minister of Youth:
Please contact the Seneschal for more information - seneschal@baronyofdarkwater.org

ALL CHILDREN must have the following information displayed on their person at all SCA events:
Their modern name, their SCA name (if applicable), the parent or guardian's name(s) and contact information.

Event Waiver, Minor Medical & Travel Consent Form - https://www.trimaris.org/files/seneschal/Waivers.pdf

See Below For:
Upcoming events
RULES AND REGULATIONS!

PLEASE READ the rules and regulations listed at the bottom of this page. There are very specific rules for minor children in the SCA! This includes information required on your child!!!

THERE ARE NEW RULES REGARDING THE ATTENDANCE OF MINORS AT EVENTS.
Please see the Rules & Regulations section below for details.


Upcoming events:

It is our goal to learn about 2-3 different aspects of pre-1600 life during the children’s activities at each of the three Baronial events every year. All actitivities are currently being aimed at children ages 4 to 10. If you have children older than 10 who are interested in children’s activites, please contact Rebecca of Peregrine Springs. If there are enough interested older children we can work on starting a Page program in Darkwater.


RULES AND REGULATIONS - PARENTAL RESPONSIBILITIES FOR CHILDREN AT SCA EVENTS

· Parents or legal guardians (or temporary guardians as assigned by waivers) are responsible for children brought to an event. Parents/guardians should be aware of their children's location and activities at all times while attending SCA functions.

· Parents must not expect other adults to supervise or control minors who are wandering unaccompanied at events.
· Children under the age of FIVE should not be left unsupervised by the parent/legal guardian at SCA functions, even at planned children's activities.
· A "Sight and Sound" rule is in effect at all SCA functions. Generally, this states that children ages 12 and under should be in eyesight/earshot of the parent or a designated adult of teenager (as determined by the parent). As a guideline, it is suggested that children in this age range are in the care of an adult besides the parent/guardian (designated babysitter, attending activities, etc.), the children should be checked on periodically by the parent/guardian to ensure their safety and suitable behavior.
· Children under the age of fifteen are not considered suitable babysitters for younger children. Exceptions can be made with approval from both the Minister of Youth and the Seneschal.
· Any minor under twelve (12) years of age must have on his or her person at all times while attending any Society event both his or her legal name and both the legal and SCA names of the parent or other responsible adult at the event.
· Parents are responsible for seeing to the physical needs of their children when they are attending Children’s Activities.
· Children who are ill must remain in the care of their parent, guardian, or designated caretaker and should not be brought to Children’s Activities.
Curfew, unless otherwise dictated by site guidelines, for children 12 and under is 10pm and for those 13 – 17, it is 1am.

Trimarian Kingdom Law:
https://www.trimaris.org/files/seneschal/Kingdom-Law-May-2017.pdf

The Kingdom Laws of Trimaris, Lesser Kingdom Law, Pg 22
II. Responsibilities of the Populace
D. Minor children
All persons under the age of eighteen (18) attending Society events must do so in the company of theirparents, legal guardians or parental representative.

2. The parent or legal guardian of any minor attending a society event must complete such paperwork as
the Kingdom Seneschal deems necessary, prior to the event. Such paperwork may be required to be
notarized.

3. Any minor under twelve (12) years of age must have on his or her person at all times while attending
any Society event both his or her legal name and both the legal and SCA names of the parent or other
responsible adult at the event.

New Policy:
    One of the following conditions must be met before a minor will be admitted to an event:
  • Condition 1. Child is with parent and has membership card with valid waiver, no further waivers are needed.
  • Condition 2. Child is with parent/legal guardian and does not have membership card w/ valid waiver, Parent/legal guardian must sign Minor Waiver. Notarization is NOT required. No Medical Consent form is needed, that section can be "X"'d out if desired.
  • Condition 3. Child is NOT with parent/legal guardian, then "they must present a minor waiver that has been both signed by their parent and notarized, and this form must be signed by the adult attendee accepting responsibility for the minor. Additionally, a Medical Authorization Form for Minors must be signed by their parent and notarized. " applies. Yes, this form must be notarized.
  • https://www.trimaris.org/files/seneschal/Waivers.pdf
  • If none of these conditions are met, then the minor will be refused entry.

    SCA Minor's Waiver and Medical & Travel Consent Form

    Here are the highlighted portions of the policies that are applicable to the Barony of Darkwater and our families!

    For the complete list of SCA Children’s Activities policies please see the below link:
    http://socsen.sca.org/wp-content/uploads/2018/03/Seneschals-Handbook-Jan...
    See Section X, "DEALING WITH MINOR/YOUTH-RELATED POLICIES"

    X. DEALING WITH MINOR/YOUTH-RELATED POLICIES

      • 1. Minors are defined as anyone who has not reached the age of legal majority. This varies between countries, states and other jurisdictions. Be sure of the age(s) of majority in yourarea.
      • 2. SCA is a member, family, and youth friendly social organization. SCA children, youth, and teen activities and classes are offered as a positive means of encouraging the participation of minors in the SCA with their families while encouraging fun-focused learning about history and the SCA. Those specifically dedicated and/or published youth-oriented activities (SCA Youth Activities) are overseen by warranted youth coordinators at any and all events and activities.
      • 3. Parents or guardians of minors shall have ultimate responsibility for the welfare and behavior of their children at all times. It is the responsibility of the adult who brings a minor to an event to ensure that the minor is safe and not in danger. At events and activities in which youth participate in any way, participating minors must either have a parent or legal guardian present at the event/activity, or a temporary guardian present in possession of a properly executed “Medical Authorization Form for Minors.” This Medical Authorization Form must designate an adult present at the event or activity as able to authorize medical treatment in the case of emergency (a form of temporary guardianship).
      • 4. All warranted Youth Officers (deputies who ultimately report up to the Kingdom Seneschal) must have a current SCA membership and an approved, current, and valid background check. Warranted means you are an official deputy to the Kingdom Youth Coordinator or to the Kingdom Seneschal or one of their deputies.
      • 5. All official or “published” SCA Youth Activities must have one background checked adult member who acts as the official “coordinator” for the SCA Youth Activity. For example if there are 10 youth A&S classes each in their own separate classroom, each classroom needs to follow the “2 Deep Rule” but there only needs to be one overall youth “coordinator” responsible for the all activity in all classrooms. There are many activities of the SCA where informal instruction (mentoring) occurs that are open to attendance by minors, but do not constitute dedicated and/or published SCA Youth Activities. They are known by many names (i.e. Practices, Meetings, and Guilds & Workshops). A Minor’s attendance of an adult A&S class it does not mean that class becomes an SCA Youth Activity simply because a youth is in attendance.
      • 6. The “2-deep” rule specifies that for all SCA Youth Activities, a minimum of 2 adults (at or above the age of legal majority in the state, province or country in which the activity occurs) unrelated to one another by blood, marriage or personal relationship must be present. This policy does not relieve parents of their primary responsibility for the welfare and behavior of their children. One of these two adults may also be acting as the official coordinator for the youth activities going on.
      • 7. Persons who have been convicted of crimes against minors are not eligible to participate in SCA Youth programs.
      • 8. In the case of minor-related crimes it is appropriate for the Seneschallate to call the modern authorities. If a minor appears to have been the victim of a violent crime, modern authorities MUST be contacted. Inform the Kingdom Seneschal immediately.
      • 9. Branch and regional Seneschals, Marshals, Marshals-in-Charge, and Exchequers must be at least the age of majority for their jurisdiction. Be aware that the age of majority does vary between jurisdictions; these officers must be old enough to serve in each area that they serve.
      • 10. Minors 15 years of age or older may serve as officers, except for the offices of: Event Steward, Marshal, Exchequer, and Seneschal. Minors may serve in the allowed capacities only with the express written approval of the parent or legal guardian and their Kingdom superior, after they are notified of the age of the minor.39 In this and all cases involving minor participation at SCA Youth Activities, parental/guardian accompaniment and the “2-deep” rules still apply.
      • 11. Minors less than age 15 may not serve as Head Gatekeeper, Reservationist, etc., for an event. Such minors may assist at the gate collecting funds, making change, etc., under the oversight of an individual permitted by SCA Corporate Policies to serve as an officer, who will be ultimately responsible for the accounting of the funds passing through the gate. Such minors serving in this capacity may not work unattended at an event gate at any time.
      • 12. Medical treatment of minors is subject to the appropriate laws of the state, territory, province, and/or country where the event is held. In the case of a medical emergency involving a minor, the parent/legal guardian or, in the case of a minor attending with a non-parent/legal guardian, the temporary guardian with the Medical Authorization Treatment Form for Minors be located. See XII.D.

    XII. MANAGING WAIVERS AND EVENT SIGN-IN SHEETS

      D. MINOR WAIVERS
      • 1. Minors (persons under the age of legal majority in the state, province, or country in which the SCA function occurs) are welcome to participate in the activities of the SCA, subject to the following rules:
        • a. Any minor attending an SCA event must have a Minor Waiver completed and signed by their parent or legal guardian. (Minors with blue cards indicating a waiver at the Corporate Office that is signed by a parent are treated the same as adult blue-card attendees with regard to waivers.) The parent/legal guardian needs to be on site with the minor at all times or an adult who is responsible for the minor as long as the parent/legal guardian completes and provides the appropriate paperwork, such an adult is termed a “temporary” guardian. Roster waivers are not acceptable for use with minors.
        • b. The parents or guardians of the minor must witness SCA combat, discuss with a witnessing marshal how it relates to the participation of their child, and execute a “Minor’s Waiver and Informed Consent to Participate in SCA Combat-Related Activities.” The witnessing Marshal must countersign the waiver. A Minor waiver must be signed if the minor is participating in fighting activities. Fighting activities include armored combat (heavy weapons), fencing, combat archery, marshalling, scouting, youth combat, or banner bearing in combat. In this case, parents should be carefully informed of what is going on. Corpora (Rules of the Lists) requires that parents “witness the activity, discuss it with a witnessing marshal, and execute a waiver for the minor.” Witnessing marshals must be explicitly authorized to perform this function by the Kingdom Earl Marshal.
        • c. Authorization for combat in any of the forms listed above by minors can be performed only by the Kingdom Earl Marshal or those explicitly authorized to the task, with the exception of rapier combat, which must be authorized by the Kingdom Rapier Marshal or those explicitly authorized to the task.
        • d. In order to be authorized for armored combat or the marshalling of armored combat, a participant must be at least 16 years of age. The eligible age for authorization in all other adult combat-related activities is 14.
        • e. From the Marshal’s Handbook: “At any event in which the minor is involved in SCA combat-related activities, the minor must either have a parent or guardian present, or must be in possession of a properly executed “Medical Authorization Form for dMinors.” Said Medical Authorization Form must designate an adult present at the event as able to authorize medical treatment in the case of an emergency.” This document should stay with the parent, legal guardian or temporary guardian during the event in case of an emergency. See the appropriate sections of the Marshall’s Handbook for details regarding all aspects of minor related combat activities.



    VIII. Children’s Activities
    • A. For all organized SCA functions for minors, a minimum of two adults (at or above the again of legal majority in the state, province, or country in which the activity occurs), un related to one another by blood, marriage, or relationship, must be present. This policy does not relieve parents or guardians from their primary responsibility for the welfare of their children. This policy is not subject to granting of variance or grandfathering of existing activities.

    XII. Parental Responsibilities for Children at SCA Events

    • a. Parents or legal guardian (or temporary guardians as recoded on the “designated adult in charge of a minor form”) are responsible for children brought to an event. Parents/guardians should be aware of their children’s location and activities at all times while attending SCA functions.
    • b. Parents must not expect other adults to supervise or control minors who are wandering unaccompanied at events.
    • c. Because different levels of supervision are necessary for different age groups:
      • i. Children below the age of 5 should not be left unsupervised by the parent/legal guardian at SCA functions, even at planned children’s activities.
      • ii. In some Kingdoms, a “Sight and Sound” rule is in effect at all SCA functions. Generally, this states that children less than 12 years old should be in eyesight/earshot of the parent or a designated adult or teenager (as determined by the parent). As a guideline, it is suggested that children in this age range are supervised and not be allowed to wander freely at official events (to include demos, meetings, etc.), and if in the care of an adult besides the parent/guardian (designated babysitter, attending activities, etc.), the children should be checked on periodically by the parent/guardian to ensure their safety and suitable behavior.
      • iii. Children 12 years old and younger are not considered suitable babysitters for younger children.

    Appendix A: Ministry of Children (For complete listing please refer to the attached document.)
    III. SCA Children’s Officers

    • A. Children’s activities are offered as a positive means of encouraging children’s participation in the SCA and encouraging fun learning about the Middle Ages and our Organization. Children’s Activities are NOT a baby-sitting service for members of the populace. It is expressly forbidden for any officer in the SCA to accept responsibility for minors other than their own children or those for whom they are temporary guardians as recorded on the minor waiver.

    IV. SCA-Sponsored Children’s Activities at SCA Events

    • B. SCA Children’s Officers or other adults supervising children’s activities have no authority to discipline or restrain children other than their own, unless the children are in immediate danger of hurting themselves or others. Children’s Officers will not be held responsible for correcting the conduct of children attending activities. Likewise, as parents and children must follow rules attendant to participation in events, Children’s Officers are not responsible for children who leave activities unsupervised.
    • 1. Children exhibiting lewd, violent, or otherwise severely problematic behavior at organized activities should be returned to parents. The Events Steward and/or Seneschal should be notifies of the problem if such actions must be taken.
    • 2. Official SCA groups must follow the “Two Deep Leadership” model of supervision at all SCA Children’s Activities as outlined in a Society Seneschal policy: see VIII A
    • C. Children’s Officers must ensure that sufficient leadership is provided for all activities, and have the right and responsibility to cancel activities if requirements cannon be met.
    • D. Children’s Activities should be located as near to main activities as is possible and practical, and where consideration can be given to minimizing noise, traffic, and safety issues. Caution should be exercised when activities are hosted in a private room of an event facility.
    • E. An SCA Children’s Officer should not accompany an individual child to the bathroom. Groups of children may be escorted to the facility building by the Officer. Parents are ultimately responsible for seeing to the physical needs of their children. Additionally, children who are ill must remain in the care of their parent, guardian, or designated caretaker and should not be brought to Children’s Activities.

    VI. Other Activities

    • A. Children should be encouraged to participate in a variety of age-appropriate activities within the SCA, not only structured children’s activities. Depending on age and maturity, children may enjoy helping in kitchens, serving feasts, water bearing, youth combat, archery and more. Policies vary by Kingdom, so parents will need to check supervision requirements and any other rules related to the activity.